Job Description

Administrative Assistant | Well-established NYC Investment Firm

A Role That Top Assistants Don’t Leave… They Get Promoted From

One of New York’s most respected investment firms is expanding its Corporate / Investment team and is seeking a sharp, highly polished Administrative Assistant who thrives in a fast-paced financial environment.

This is the type of opportunity that typically attracts talent from leading private equity firms, hedge funds, and asset managers across Manhattan . The team is looking for someone who operates with the same level of precision, professionalism, and urgency as the professionals they support.

If you’re currently supporting a fast-moving team at a top financial firm and are ready for a role with greater visibility, stronger mentorship, and long-term career growth , this is the kind of opportunity worth exploring.

In this role, you will work closely with senior professionals across the investment and corporate teams , helping keep critical meetings, projects, and communications running seamlessly.

What You’ll Be Doing

• Managing complex calendars, travel logistics, and meeting coordination for senior professionals
• Coordinating internal strategy meetings, external client meetings, and presentations
• Assisting with preparation and formatting of reports, presentations, and financial documents
• Overseeing meeting logistics including conference rooms, technology setup, catering, and guest coordination
• Supporting departmental projects, team initiatives, and operational workflows
• Processing expense reports and administrative reporting
• Acting as a polished point of contact for internal teams, executives, and external partners

Who They’re Looking For

The strongest candidates typically come from top-tier financial institutions and bring:

• 4–8 years of administrative experience within private equity, hedge funds, asset management, investment banking, or similar financial environments
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a high-performance environment
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, and Word

Work Structure

Depending on the team, schedules include:

• Hybrid: 3–4 days in the office
• Fully Onsite: 5 days in the office

Both environments offer strong collaboration and meaningful exposure to senior professionals .

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